Council Meeting Agendas 2025 - Central PA Jedi Sith Alliance Forum

12/20/2025 Meeting Agenda

Dan S — Tue, 16 Dec 2025 22:07:18 +0000

Council Meeting Agenda 11/8/2025

Roll Call

- - Dan Snyder

Approval of Prior Meeting Minutes

- - Trish Doty

Officer Reports

- - Head of Council
    - Dan Snyder
  - Fight Director
    - Curtis Lenker
  - Event Coordinator
    - Nick Marquette
  - Treasurer/Secretary
    - Trish Doty
  - Costume Supervisor
    - Eric Doty

Non-council Reports

- - Webmaster
    - Jason Baker
  - Quarter Master
    - Nick Marquette
  - Social Media
    - Dan Snyder

Old Business

- - New Shirt Vendor - still needed.
    - HartTheArt on Etsy - didn’t respond about the private link.

New Business

- - 2026 Recruiting
    - Trish
  - 2026 Events
    - Nick
  - Costume Practices
    - Dan
  - Fight Education
    - Nick
  - Minors - we need to make sure events are aware.
    - Curtis
  - Trey and Harmony - Knighting
    - Dan

Announcements

- - Holiday Party 1/10/2025 - make sure to sign up and bring stuff.
  - Practice Resumes 1/17/2025
  - Recruitment Brainstorming
  - Day Blade Order?

Adjournment

11/8/2025 - Meeting Agenda

Dan S — Thu, 06 Nov 2025 15:16:55 +0000

Roll Call

- - Dan Snyder

Approval of Prior Meeting Minutes

- - Trish Doty

Officer Reports

- - Head of Council
    - Dan Snyder
  - Fight Director
    - Curtis Lenker
  - Event Coordinator
    - Nick Marquette
  - Treasurer/Secretary
    - Trish Doty
  - Costume Supervisor
    - Eric Doty

Non-council Reports

- - Webmaster
    - Jason Baker
  - Quarter Master
    - Nick Marquette
  - Social Media
    - Dan Snyder

Old Business

- - Family Guidelines
    - Do we need to revisit this?
      - Dan, Curtis, Trish, Jason
  - Social Media Schedule and Planning
    - Is this even necessary?
    - Proposed: Wednesday (Recap or Upcoming Events), Friday (Fight or Feature), Sunday/Monday (Extra - also upcoming events, fights, memes)
    - It could also be the occasional Throwback Thursday or other theme days when we have relevant content.
    - Probably best to just use our discretion. I have been more active recently and am willing to work with others to plan week to week and make sure things get posted.
      - Dan, Brandon, Nick, Eric

New Business

- - New Shirt Vendor - HartTheArt on Etsy?
    - No charge to print shirts.
    - Can provide our own design using the one we have. I will do anything necessary to prepare this.
    - Shirts: 15.50 Hoodies: 26.50
    - Quality is better. I will wear my shirt so everyone can see, and it has been washed just as many times as my JSA ones without the print falling off.
    - Ships from PA, so it shouldn't be a huge holdup.
    - Can get anything else we want too, including other forms of merch like mugs.
      - Dan, Jason, Trish, Nick
  - End of the Year Wrap Up
    - Winter break: Last practice 12/20. Holiday party 1/10.
    - Holiday party: What do? Where at? Who wants to be responsible?
      - Nick, Dan (Not Dan)

Announcements

- - Parade: 11/22, be there by 9 am, sign up soon. Need banner carriers?
  - Off for Thanksgiving 11/2
  - Jason said he will lead practice next week. Who is available and interested?

Adjournment

10/4/2025 Meeting Agenda

Dan S — Fri, 03 Oct 2025 13:27:22 +0000

Roll Call
- Dan Snyder
Approval of Prior Meeting Minutes
- Trish Doty
Officer Reports
- Head of Council
  - Dan Snyder
- Treasurer/Secretary
  - Trish Doty
- Fight Director
  - Curtis Lenker
- Even Coordinator
  - Nick Marquette
- Costume Manager
  - Eric Doty
Non-council Reports
- Webmaster
  - Jason Baker/Nick Marquette
- Quarter Master
  - Nick Marquette
- Social Media
Old Business
- Additional Con Kit Storage - Adding the next modular level to the con kit,
- Website Redesign - Put together a committee to discuss and design a new look for the website before the club votes on an official redesign.
- Press Kit Redesign - This needs a complete overhaul and professional makeover.
- Council Position Binders - Put together binders for each role that will help the replacement have a better understanding of how to operate in that role,
- Elections - last chance to accept nominations. Next up: Q&A.
New Business
- Any new business?
Announcements
- Elections...
- Any other suggestions?
Adjournment

9/6/2025 Meeting Agenda

Dan S — Mon, 01 Sep 2025 20:24:42 +0000

Roll Call
- Dan Snyder
Approval of Prior Meeting Minutes
- Trish Doty
Officer Reports
- Head of Council
  - Dan Snyder
- Treasurer/Secretary
  - Trish Doty
- Fight Director
  - Curtis Lenker
- Even Coordinator
  - Nick Marquette
- Costume Manager
  - Eric Doty
Non-council Reports
- Webmaster
  - Jason Baker/Nick Marquette
- Quarter Master
  - Nick Marquette
- Social Media
New Business
- Additional Con Kit Storage - Adding the next modular level to the con kit,
- Website Redesign - Put together a committee to discuss and design a new look for the website before the club votes on an official redesign,
- Press Kit Redesign - This needs a complete overhaul and professional makeover,
- Council Position Binders - Put together binders for each role that will help the replacement have a better understanding of how to operate in that role,
- Elections - Elections process starts 10/4/2025 and I want to review the process with everyone since we have new members who have not done an election cycle with us yet
Announcements
- Elections...
- Any other suggestions?
Adjournment

8/2/2025 Meeting Agenda

Dan S — Wed, 30 Jul 2025 19:03:06 +0000

Roll Call
- Dan Snyder
Approval of Prior Meeting Minutes
- Trish Doty
Officer Reports
- Head of Council
  - Dan Snyder
- Treasurer/Secretary
  - Trish Doty
- Fight Director
  - Curtis Lenker
- Even Coordinator
  - Nick Marquette
- Costume Manager
  - Eric Doty
Non-council Reports
- Webmaster
  - Jason Baker/Nick Marquette
- Quarter Master
  - Nick Marquette/Dan Snyder
- Social Media
  - Dan Snyder/Nick Marquette/Trish Doty
Business - any new or old business?
- Harrisburg Pop Con - Plans
  - Raffle
  - Setup
  - Order 66
  - Other clubs
  - New Members
Announcements
- HARRISBURG POP CON
- Any other suggestions?
Adjournment

6/14/2025 Meeting Agenda

Dan S — Sat, 14 Jun 2025 17:44:58 +0000

Roll Call

- Dan Snyder

Approval of Prior Meeting Minutes

- Dan Snyder

Officer Reports

- Head of Council
  - Dan Snyder
- Fight Director
  - Curtis Lenker
- Event Coordinator
  - Nick Marquette

Non-council Reports

- - Webmaster
    - Jason Baker
  - Quarter Master
    - Nick Marquette
  - Social Media
Old Business
- Photos at practice.

New Business

- Any new business?

Announcements
- A Night at the Movies (all of July)
- Toys for the Ages (7/26-27)
- Lancaster Barn Stormers (8/15)
- Harrisburg Pop Con (8/22-24)
- Any other announcements for practice?

Adjournment

5/10/2025 Meeting Agenda

Dan S — Sun, 11 May 2025 15:32:01 +0000

Council Meeting Agenda 5/10/2025

Roll Call

- - Dan Snyder

Approval of Prior Meeting Minutes

- - Trish Doty

Officer Reports

- - Head of Council
    - Dan Snyder
  - Fight Director
    - Curtis Lenker
  - Event Coordinator
    - Nick Marquette
  - Treasurer/Secretary
    - Trish Doty
  - Costume Supervisor
    - Eric Doty

Non-council Reports

- - Webmaster
    - Jason Baker
  - Quarter Master
    - Nick Marquette
  - Social Media

New Business

- - Practice schedule - May/June
  - Additional Practices and Attendance Credit
  - Toys for the Ages
  - FAQ for Underage Requirements
  - Scrapt Gun Ship reallocate funds to Boffers
  - Dan Marish?

Announcements
- Senators June 6th
- A Night at the Movies (all of July)
- I will not be at practice next week.

Adjournment

3/8/2025 Meeting Agenda

Dan S — Sat, 08 Mar 2025 20:19:30 +0000

Council Meeting Agenda 3/8/2025

Roll Call
- Dan Snyder
Approval of Prior Meeting Minutes
- Trish Doty
Offices Reports
- Head of Council
  - Dan Snyder
- Fight Director
  - Curtis Lenker
- Event Coordinator
  - Andrew Rinier
- Treasurer/Secretary
  - Trish Doty
- Costume Supervisor
  - Eric Doty
Non-Council Reports
- Webmaster
  - Jason Baker/Nick Marquette
  - Andrew Rinier - Social Media
- Quartermaster
  - Nick Marquette
Old Business
- New practice arrangements for 4th weekend of the month.
- Storage - Purchase/Move In Dates
  - Early April?
- Con Kit Transport Container & Consolidation
  - Schedule a practice.

New Business
- LAATI Set-piece/Parade Float
  - - Dan Snyder/Nick Marquette/Andrew Rinier
Announcements
- Parade is next week
- Re-approval jam is over, but as always costumes and fights can be approved at costume practices. Fights can be approved outside of costume at the fight director’s discretion.
- 3d Printed Saber Hilts are ordered and on their way.
- We need more event participation. Sign up on the forums!
Adjournment

2/8/2025 Meeting Agenda

Dan S — Sat, 08 Feb 2025 21:34:49 +0000

Council Meeting Agenda 2/8/2025

Roll Call
- Dan Snyder
Approval of Prior Meeting Minutes
- Trish Doty
Offices Reports
- Head of Council
  - Dan Snyder
- Fight Director
  - Curtis Lenker
- Event Coordinator
  - Andrew Rinier
- Treasurer/Secretary
  - Trish Doty
- Costume Supervisor
  - Eric Doty
Non-Council Reports
- Webmaster
  - Jason Baker/Nick Marquette
  - Andrew Rinier - Social Media
- Quartermaster
  - Nick Marquette
Old Business
- Lightsaber Hilts
  - How much/how many?
    - Council

New Business
- New practice arrangements for 4th weekend of the month.
  - Council
- Con Kit Transport Container & Consolidation
  - Nick Marquette
- Other Con Setup Additions
  - Brainstorm
  - Backdrop?
Announcements
Adjournment

1/12/2025 Meeting Agenda

Dan S — Sat, 11 Jan 2025 18:34:35 +0000

Council Meeting Agenda 1/12/2025

Roll Call
- Dan Snyder
Approval of Prior Meeting Minutes
- Trish Doty
Offices Reports
- Head of Council
  - Dan Snyder
- Fight Director
  - Curtis Lenker
- Event Coordinator
  - Andrew Rinier
- Treasurer/Secretary
  - Trish Doty
- Costume Supervisor
  - Eric Doty
Non-Council Reports
- Webmaster
  - Jason Baker / Nick Marquette
  - Andrew Rinier - Social Media
- Quartermaster
  - David Doughty
Old Business
- Remote/Outer Rim Membership
  - Further Membership Status Revisions
    - Jason Baker/Dan Snyder/Trish Doty
- Costume and Fight Audit
  - Review and Approve Procedures
    - https://docs.google.com/document/d/1_Vxl4RIF1Rlww--Pth6tEVTWDE_lW8du/edit?usp=drive_link&ouid=104056836458964077460&rtpof=true&sd=true
  - Jump Ahead to Costume/Fight Standards in New Business
    - Dan Snyder/Eric Doty/Curtis Lenker

- Social Media Sharing Policy
  - https://docs.google.com/document/d/1CGYbOdot0uBWUOljjcYMiooYIdkrmfQM/edit?usp=drive_link&ouid=104056836458964077460&rtpof=true&sd=true
    - Andrew Rinier/Dan Snyder
- Representation of former club members and iterations in marketing material and social media.
  - https://docs.google.com/document/d/1s1OwnoiIUKsahfqNG1rfpaoLQKY15wla/edit?usp=drive_link&ouid=104056836458964077460&rtpof=true&sd=true
    - Dan Snyder

New Business
- Costume Standard Revision
  - Pictures
    - Eric Doty/Dan Snyder
- Fight Approval Standards
  - https://docs.google.com/document/d/1Olnk0hMddZ0w1Us7nnv6W79jFQMwiPmhRYk0tFJt3n4/edit?usp=sharing
    - Curtis Lenker/Dan Snyder
- Monthly Show Practices & New Shows for 2025
  - Andrew Rinier/Jason Baker
- 3d Printed Lightsaber Hilts
  - Who do we want to print them?
  - What template do we want to use?
  - What is our overall budget?
    - Dan Snyder/Nick Marquette
- Merch Run 2025
  - Nick Marquette
- Con Kit Transport Container & Consolidation
  - Nick Marquette
- Pop-up Canopy for Outdoor Events
  - Andrew Rinier
Announcements
Adjournment